Landscaping and Garden Project Brief

Landscaping quotations improve when the contractor understands the size of the area, existing condition, desired use and level of ongoing maintenance. A useful brief also shows access, water availability and which parts of the garden must be retained.

Show the whole site

• Take wide photos from several corners rather than only close-ups.
• Include entrances, side passages, slopes, retaining edges and areas where materials must be carried.
• Provide approximate lawn, bed, paving or irrigation areas.
• Mark trees, plants, structures and services that must remain.

Explain how the garden will be used

• Describe whether the priority is entertaining, children, pets, screening, low maintenance, food growing or appearance.
• Mention areas that stay wet, dry out quickly, receive strong sun or remain shaded.
• State how much time and water can realistically be used for maintenance.
• List existing irrigation, tanks, boreholes or hose points without assuming they are adequate.

Define the requested work

• Separate once-off clean-up, routine garden service, new landscaping, lawn work, irrigation and tree work.
• Identify removal, rubble, green waste and soil preparation requirements.
• Mention preferred plants, materials or styles and whether alternatives are acceptable.
• Ask for optional phases if the full project exceeds the available budget.

Compare the ongoing cost

• Ask what establishment care is needed after planting or lawn installation.
• Clarify whether replacement plants, irrigation adjustments or return visits are included.
• Understand the maintenance level created by the proposed design.
• Confirm who supplies plants, compost, soil, stone, edging and irrigation components.

Frequently asked questions