A useful renovation quotation starts with a useful project brief. Contractors can assess the work more accurately when the request explains what must change, what must remain, the condition of the property and the finish you expect. This checklist helps homeowners organise the information before arranging a site visit.
Describe the outcome, not only the room
- Explain what is not working in the current space.
- List the changes you want, such as removing walls, moving plumbing, replacing finishes or improving storage.
- Separate essential work from optional upgrades so the quotation can show alternatives.
- Mention whether the property will remain occupied during the work.
Prepare photographs and measurements
- Take wide photographs showing the whole room or work area.
- Add close-up photographs of damage, damp, cracks, old fittings or problem areas.
- Include basic room dimensions and ceiling height where available.
- Photograph access routes, stairs, gates and parking where deliveries may be difficult.
Set a realistic commercial brief
- Give a budget range rather than asking for an undefined cheapest price.
- State when you would like the project to start and whether the date is flexible.
- Identify finishes you already prefer and items you intend to supply yourself.
- Ask the contractor to separate labour, materials, provisional allowances and exclusions.
Compare quotations on the same scope
- Send the same brief to each contractor.
- Check whether demolition, rubble removal, protection, cleaning and making good are included.
- Confirm who coordinates specialist trades and who is responsible for ordering materials.
- Record any changes to the agreed scope in writing before additional work begins.
Frequently asked questions
What information should I send first?
Start with the suburb, rooms involved, photographs, desired changes, approximate budget and preferred timing.
Can a contractor quote from photographs only?
Photographs are useful for screening and early estimates, but substantial alterations normally require a site inspection before a firm quotation.
Why do renovation quotations differ so much?
Different quotations may include different materials, allowances, preparation work, specialist trades and exclusions. Compare the scope line by line, not only the total.